Activities: 

• Efficiently manage the head of regions schedule, prioritizing and organizing meetings, appointments and travel arrangements
• Act as a point of contact for internal and external communications, handling emails, calls and other inquiries
• Coordinate travel arrangements including flights, accommodation, itineraries
• Schedule, organize and coordinate meetings, video conferences and presentations
• Prepare materials for meetings, take minutes, track actions and handle event organization 
• Draft and edit correspondence, reports, and presentations as requested
• Assists with the management of regional projects 
• Handle sensitive and confidential information with discretion and maintain confidentiality in all matters
• Maintain up-to-date files and documents for easy access and reference 
• Support the head of region with ad hoc tasks and projects as needed

The position is based in Dubai, United Arab Emirates. 

Organization structure: 

The job holder will report to the Head of the Airbus Africa and Middle East region. 

Skills/Competencies:

We are looking for candidates with the following skills and experience:

• Educated to a bachelor`s degree in Business Administration, Communications, Management or a related field
• Previous experience in as a personal assistant or in a similar administrative support role, ideally within a corporate or multinational environment
• Language skills: English and Arabic professional level other languages is a plus

Hard Skills:

• Proficiency in google workspace and other similar tools
• Strong typing and transcription skills
• Knowledge of travel booking and event coordination
• Ability to prepare professional reports, presentations and documents

Soft Skills:

• Exceptional organizational and multitasking abilities
• Strong written and verbal communication skills
• High attention to detail and accuracy
• Discretion in handling sensitive information
• Ability to work independently and take initiative
• Adaptability and flexibility in a fast-paced environment
• Problem-solving skills and ability to think critically
• Strong interpersonal skills and a collaborative mindset